Vistancy

Seamless Starts | Smooth Transitions

Time has changed

Our VAs handle every step of onboarding—from paperwork to training schedules—so new hires hit the ground running and feel welcomed from day one


    Onboarding Coordination Services

    We bridge the distance with seamless virtual onboarding—from digital paperwork to culture immersion.

     

    Onboarding Without Borders.

    Standardized onboarding for 10 or 10,000 hires, with local compliance handled.

    📋 What We Manage:

    ✅ Pre-Boarding Prep

    • Send offer letters & contracts (DocuSign, HelloSign)

    • Collect tax forms, IDs, and bank details securely

    • Set up email/software accounts pre-Day 1

    ✅ First-Week Coordination

    • Schedule orientation sessions and 1:1 intros

    • Distribute training materials (videos, manuals)

    • Assign mentors/buddies

    ✅ Compliance & Documentation

    • Track signed policies (NDAs, handbooks)

    • I-9 verification and E-Verify submissions

    ✅ New Hire Experience

    • Welcome kits/swag delivery tracking

    • 30/60/90-day check-in reminders

    ✅ Tool Setup

    • Provision access to Slack, CRM, payroll systems

    • Hardware/software shipment tracking

    • 🚀 Why It Matters:

      ✔ Reduce Time-to-Productivity by 40% – Structured onboarding = faster ramp-up
      ✔ Cut Turnover Risk – Great first impressions boost retention (83% of employees stay)
      ✔ Save HR 8+ Hours/Hire – No more chasing documents or IT tickets

      📢 CTA:
      “Transform Onboarding from Chaotic to Seamless!”
      [Get Your Free Onboarding Checklist]


      ⚙️ Optional Add-Ons:

      • Custom Training Paths (Role-specific LMS setup)

      • Global Onboarding (Visa/work permit support)

      • Pulse Surveys (New hire feedback collection)

      Industry-Specific? (Remote teams, healthcare compliance, manufacturing safety certs)
      Want Tech Focus? (BambooHR, Rippling, Workday integrations)

    Not Sure Where to start ?

    Get a free consultation today, and let’s simplify your workflow together!