Vistancy

Seamless Scheduling, Zero No-Shows.

Time has changed

Our VAs handle interview coordination, calendar management, and automated reminders—so you never miss a top candidate again.


    Scheduling Interviews & Reminder

    We handle C-level calendar diplomacy so you focus on assessing leadership fit.

     

    100 Interviews, Zero Headaches.

    Bulk scheduling with military precision for retail/seasonal hiring.

    📋 What We Handle:

    ✅ Interview Scheduling

    • Sync with hiring managers’ calendars (Google, Outlook, Calendly)

    • Offer time slots to candidates (time-zone aware)

    • Reschedule/cancel meetings as needed

    ✅ Automated Reminders

    • Email/SMS confirmations 24 hours before interviews

    • Last-minute ping (15 mins prior) to reduce no-shows

    ✅ Candidate Experience Management

    • Friendly pre-interview instructions (video link, prep docs)

    • Post-interview feedback requests

    ✅ Tool Integrations

    • Works with ATS (Greenhouse, Lever), Zoom, Teams

    • Custom branding for scheduler pages

    ✅ Reporting

    • No-show rates by role/department

    • Time-to-interview metrics


    🚀 Why It Matters:

    ✔ Reduce No-Shows by 80% – Automated reminders = higher attendance
    ✔ Save 5+ Hours/Week – No more back-and-forth emails
    ✔ Professionalize Hiring – Consistent candidate experience

    📢 CTA:
    “Fill Roles Faster with Flawless Scheduling!”
    [Try Our Free Scheduling Setup]


    ⚙️ Optional Add-Ons:

    • Panel Interview Coordination (Multi-stakeholder alignment)

    • Take-Home Test Deadlines (Auto-expiring links)

    • CRM Syncing (Talent pipeline updates)

    Not Sure Where to start ?

    Get a free consultation today, and let’s simplify your workflow together!